The problem
Every serious RFP meant 40 to 60 hours of senior people assembling boilerplate, past-project references, safety documentation, and pricing narratives. Most of it was rewritten from scratch because nobody could find the last good version. The cost wasn't just hours; it was which RFPs the firm simply didn't answer.
What we built
Delivered with Last Rev: a governed knowledge base of past proposals, project histories, and standard sections (curated and owned, not a dump of the shared drive) with an AI drafting workflow on top. The system drafts the sections that come from precedent; humans write the sections that win the work. Every draft carries review gates before anything leaves the building.
The result
RFP responses now take 8 to 12 hours end to end. The firm answers more RFPs with the same team, and the senior people spend their hours on strategy and pricing instead of assembly. The operating-model work, deciding what belongs in the knowledge base and who keeps it current, is what made it a system instead of a demo.